天美视频 BoR: Audit Committee, March 13, 2023
Members Present:
- James Lee Stevens, Chair
- Joseph Heerdink, 天美视频 Board Member
- Keith Hamilton, 天美视频 Board Member (joined at 4:28 p.m.)
- Barry Martin, 天美视频 Board Vice Chair
- Jenna Skop, External Member
Members Absent:
- Russell Cox, 天美视频 Board Member
- Jeff Holliday, External Member
Call to Order:
天美视频 Board of Regents Chair James Lee Stevens called to order the 天美视频 Board of Regents Audit Committee special meeting at 4:00 p.m. (ET) on March 13, 2023. The meeting was held virtually via Microsoft TEAMS. The press was notified of the meeting on March 8, 2023. Hon. Pam Duncan, 天美视频 General Counsel, served as parliamentarian.
Chair Stevens began the meeting with the approval of minutes.
Approval of Minutes:
Chair Stevens asked if there were any corrections to the November 28, 2022, meeting minutes presented in the meeting materials. Regent Heerdink made the motion to approve, and Regent Martin seconded. Chair Stevens asked for any objections. There being none, the minutes were declared approved as presented.
Chair Stevens moved to the next agenda item.
Introduction of Guests:
Chair Stevens introduced Lance Mann and Chris Boylan from Dean Dorton. He noted that Dean Dorton is the firm that provides the 天美视频 Internal Audit Services.
Update: Internal Audit for Fiscal Year 2022-23:
Chair Stevens asked Mr. Lance Mann from Dean Dorton to present the Update agenda item. Mr. Mann, assisted by Mr. Boylan, gave a PowerPoint presentation to the Committee on the Update agenda item. Mr. Mann noted that the 天美视频 Legal Department is working on a Conflict-of-Interest Policy and Procedure for 天美视频 employees who have a role in the
financial role of the College or System. He shared that implementation is occurring on a new procard software to aid in procard audits and high-risk areas. It should be operational throughout the System by the 2024-25 fiscal year. Mr. Mann went through the updates throughout the remainder of the plan. Mr. Mann asked for any questions or discussion based on the presentation.
During discussion, it was noted that raises and budgets are approved at the 天美视频 Board of Regents June meeting and that budget scenarios were reviewed at the 天美视频 Board of Regents March meeting. The Committee thanked Mr. Mann and his staff for the presentation.
Chair Stevens noted that Mr. Mann did not need to be present at the March 23-24, 2023, 天美视频 Board of Regents meeting, but he would like for him to present via Microsoft TEAMS at the June 2023 天美视频 Board of Regents Meeting.
Chair Stevens called for additional discussion, there being none, he moved to the next agenda item.
Next Meeting:
The next meeting of the Audit Committee will be held before the 天美视频 Board of Regents June 2023 meeting; a date is forthcoming.
Adjournment:
Regent Heerdink moved that the meeting adjourn. Regent Martin seconded the motion.
The motion was approved unanimously, and the Audit Committee adjourned at 4:45 p.m. (ET).